Skip to page body Home I Want To... Living & Visiting Doing Business Meetings & Agendas City Departments

Senate Bill 272

On October 11, 2015, the State of California enacted Senate Bill 272 (SB 272) which required local agencies to
make publicly available a catalog of application software (“Enterprise System”) that is used enterprise wide.

Enterprise System
“Enterprise System,” as defined by Senate Bill 272 (SB272), is referred to as a system that “collects, exchanges, and analyzes information that the agency uses” in multiple departments and/or is an original data source.

Requirements
For each agency’s Enterprise Systems the following is to be disclosed: 

  • Current system vendor. 
  • Current system product.
  • A brief statement of the system’s purpose.
  • A general description of the categories or types of data. 
  • The department that serves as the primary custodian. 
  • How frequently the data is collected. 
  • How frequently the system data is updated.

Exceptions

Local agencies must disclose Enterprise Systems with the following exceptions:

  • Physical access control systems, including employee identification management, video monitoring and other physical control systems. 
  • Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, or water or sewer functions. 
  • Systems related to 911 dispatch and operation or emergency services. 
  • Systems that would be restricted from disclosure pursuant to Section 6254.19. 
  • The specific records that the information system collects, exchanges, or analyzes.

In addition, the bill is not intended to “permit public access to records held by an agency to which access is otherwise restricted by statute or to alter the process for requesting public records.” If the public interest is served by not disclosing or is best served by disclosure of “system name, brief title, or identifier of the system,” then the agency may provide these brief details of the system.

All agencies are to complete this posting by July 1, 2016 and update annually.

The full text of Senate Bill 272 can be found here.

Catalog of Enterprise Systems - Updated May 2016:

Vendor

Product

Purpose

Data Type Stored

Primary Custodian(s)

Data Collection Frequency

Data Updated

Microsoft

Windows Server

File, print and application services

MS Office files, Adobe Acrobat, images, audio recordings

All Departments

Daily

Daily

Microsoft

Windows

Creation and organization of digital work product and the running of applications

MS Office files, Adobe Acrobat, images, audio recordings

All Departments

Daily

Daily

Microsoft

Office

Creation and organization of digital work product and the running of applications

Office file types are not stored within the application.

All Departments

Daily

Daily

Microsoft

Access

Parking Database

Names, addresses, email addresses, phone number

Parking Division

Monthly

Daily

Microsoft

Access

Old Business license Database for periodic review.

Names, addresses, email addresses, phone number

Finance Division

Data is no longer collected for this database.

No longer updated.

Siemens

SityLoad

Perform & record parking card deposits

Includes hexadecimal parking car numbers, date/time stamps & deposit values

Parking Division

Infrequently

Infrequently

POM

Meter Manager

Perform & record parking card deposits

Includes parking card numbers, date/time stamps & deposit values

Parking Division

Daily

Daily

Digital Payment Technologies, Inc.

Back Office Support Systems (BOSS)

Pay stations management & configuration tool

Tracks pay station payment information including payment date/time stamps, values & payment type (including truncated credit/debit card numbers

Parking Division

Daily (weekdays)

Daily (weekdays)

T2 Systems Canada, Inc.

Digital Iris

Pay stations management & configuration web portal.

Tracks pay station payment information including payment date/time stamps, values & payment type (including truncated credit/debit card numbers

Parking Division

Daily (weekdays)

Daily (weekdays)

VenTek Int’l

venVUE

Pay stations management & configuration web portal.

Pay stations management & configuration web portal.

Parking Division

Daily (weekdays)

Daily (weekdays)

Genetec

AUTOVU

License Plate Reader Pilot Program: Software

Tracks geo-position, date/time stamps and license plate information and collates with LPS camera information for parking enforcement

Parking Division

Daily

Daily

Genetec

Security Center

License Plate Reader Pilot Program: Configuration and Management System

Manage the LPR system and integrate all 'reads' from the LPR system during operation for parking enforcement and violation arbitration

Parking Division

Weekly

Weekly

Accela

 

Springbrook

Accounting/Payroll

Accounting Records

Admin. Services, all Departments.

Daily

Daily

Granicus

Webcasting, Online agendas

Video streaming of public meetings, online agendas

Audio and Video of recorded public meetings, agendas, staff reports.

City Clerk, I.T., CDD, DPW

Weekly

Daily

Granicus

Boards and Commissions

 

Names, addresses, phone numbers of Board Members and Candidates.
Board and Commission meeting dates, agendas, minutes.

City Clerk, I.T.

Weekly

Weekly

SoniClear

Gov Recorder

Audio minutes transcription.

Audio recordings of Council and Planning Commission Meetings.

City Clerk, I.T., CDD

Weekly

Weekly

Peak Democracy

Open Town Hall

Online Outreach and Citizen Participation

Registration information including name and address information. Citizen feedback.

City Clerk

Quarterly

Daily

ESRi

Arc GIS

Graphical Information Management

Parcel data, Sewer infrastructure data

DPW

Daily

Daily

NexGen

Asset Management.

Sewer, waste water and public works asset management database.

Trouble tickets, part numbers, photographs and video of sewers and pipes.

DPW

Daily

Daily

Industrial Scientific

iNet

Gas detection hardware and software for employee safety.

Air quality data.

DPW

Daily

Daily

Marin County

MarinMap

Countywide GIS

Graphically represented parcel data.

DPW

Read only

Read only

Jamar Technologies

TraxPro

Traffic Speed Analysis

Anonymous vehicle speed and traffic counts.

DPW

Upon resident request.

Daily for 30 days from request.

RU2 Systems

Fast 250

Real-time digital display and anonymous logging of anonymous vehicle speed.

Anonymous logs of traffic speed.

DPW

Quarterly

24x7

DocuWare

DocuWare

Document Management

Resolutions, archived/historical Council minutes, legal agreements

City Clerk, I.T.

Weekly

Weekly

OpenGov

OpenGov

Financial Transparency

Finance data

Admin. Services

Weekly

Weekly

Tiburon

RMS

Records Management for Law Enforcement

Crime Data

Police Dept.

Daily

Daily

Tiburon

Copperfire

Report and Forms Generation Program for Crime Reporting and Booking

Crime Data

Police Dept.

Weekly

Weekly

California Department of Justice

Computer Aided Dispatces

Calls for service

Names of crime reporting parties, addresses.

Police Dept.

Daily

Daily

California Department of Justice

CJIS

California DoJ database of probation, warrants, protection orders.

Personal information of individuals with warrants, protection orders, probation/parole information

Police Dept.

N/A

N/A

Critical Reach

APBnet

Law Enforcement Alert System

Time sensitive alerts such as missing persons, criminal activity or threats to public safety.

Police Dept.

Weekly

Daily

Digital Ally

Digital Ally

In-car video cameras, storage.

Video recordings from patrol events.

Police Dept.

Daily

Daily

SSD Systems

SSD Video Surveillance

CCTV for Police Building

Video recorded by CCTV cameras at Police Dept.

Police Dept.

Daily

Daily

Bair Analytics

Raids Online

Crime Report Mapping

Geographically represented crime statistics

Police Dept.

Monthly

Monthly

ShoreTel

ShoreTel VoIP

Integrated Voice over IP PBX and voicemail.

Voicemail messages.

All Departments.

Daily

Daily

Microsoft

Exchange

Email, calendar and contact database.

Email messages, contacts, scheduling data.

All Departments, I.T.

Daily

Weekly

Vision Internet

City Website

Website

Municipal code, agendas, minutes of the City Council, boards and commissions, calendar of events, streaming meetings, planning information, resident and visitor information about Sausalito

All Departments

Daily

Daily

Mail Chimp

Mail Chimp

Email Distribution System for Sausalito Currents.

Topical news headlines, subscriber email addresses

City Clerk, Library, All Departments

Weekly

Weekly

Netfile

Netfile

Online filing of Form 700, statement of economic interests.

Declared economic interests of elected officials and City management.

City Clerk

Annually

Annually

Active Network

ActiveNet

Online Class Registration Software

Online registration, payments, instructor tracking.

Parks and Recreation

Daily

Daily

Envisionware, Inc

PC Reservation

To create a code used for accessing public stations and reports on time used.

How much each public stations used.

Library

Daily

Daily

Online Computer Library Center

OCLC

Links catalogs, training and information sharing to a world- wide library network.

Resources used or accessed

Library

Weekly

Weekly

MarinNet

Sierra

Marin County repository of books checked out and information on books available.

Users name and library card number.
Information on library  book inventory

Library

Daily

Daily

SenSource

PeopleCounter

Product to count library patron entering/leaving the library. Data accessed through cloud-based site

Number of patrons using each library entrance.

Library

Daily

Daily

Sidecar Publications

Gimlet

Software to build a database of Q&A for Library staff and patrons.

Various questions and their answers

Library

Weekly

Weekly

File Maker

File Maker Pro 7

Database for recording building inspections.

Names, addresses, details pertaining to permitted building projects.

CDD

Daily

Daily

Last updated: 5/26/2016 3:09:28 PM